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How to Deliver Exceptional Customer Service on Etsy

Tips for providing customer service on Etsy

As a small business owner selling handcrafted products on Etsy, you're likely an expert in what you do: crafting and selling. Knowing that, customer service may not be your forte. On Etsy, the craft platform famous for a personal touch, excellent customer service is essential to success.

We go over why below and follow up with lessons on how to deliver exceptional Etsy-specific customer service.

Why Customer Service Is Essential To Etsy Success

How customer feedback can affect Etsy rankings

On Etsy, customer service plays a role in your store's search rankings. The better your customer service reviews, the higher you rank in customer searches and the more likely you are to earn customer business. It's all about the customer! Etsy knows this and includes a customer-centric approach a one of its core values.

How does customer service affect search rankings?

Etsy gives each shop a customer and market experience score: "Getting great reviews, having complete shop policies, and adding an About section positively impact your search ranking, while recent cases opened against your shop and intellectual property infringement issues can hurt your search ranking."

Let's break down how to maximize positive impacts and minimize negative impacts to your score with exceptional customer service.

Start With A Great Shop

Importance of writing your Etsy shop policies

You may think customer service starts when something goes wrong. Wrong! Customer service starts on the front-end with the customer experience. As soon as a customer enters your shop, their experience should be easy, delightful, and helpful.

Here's how to pull it off:

1. Provide detailed product descriptions

Customers hate big surprises. This is a recurring theme in customer service, which is why accurate expectations should be set from the get-go – especially when it comes to what a customer is purchasing.

Make sure that customers know exactly what it is they're spending their hard-earned money on. Provide plenty of high-quality product photos from various angles and write detailed descriptions that portray facts such as size, weight, color, and utility.

2. Provide clear and realistic shop policies

Etsy specifically adds "completed shop policies" to their search algorithm because policies create clear expectations. Customers deserve to know what to expect at all times.

The more information and clarity you can provide, the happier your customers will be. Policies can include standard processing time to create products, shipping times, taxes, refunds, and more.

3. Anticipate customer questions with your FAQs

You can expect customers to have similar questions over time. Rather than answer each question as a one-off, add repeat questions and answers to your FAQs.

A good rule of thumb is to add the question if it's been asked more than twice. Customers certainly don't want to have to reach out about basic questions, and 81% of customers would prefer to self-service their issues.

Communicate Positively and Honestly

People want to speak to people

Communicating well is what great customer service is all about. However, good communication is an art that takes years of practice. Above all else, focus first on communicating positively and honestly.

Positive Communication

Communicating positively means maintaining a positive tone, using positive language, and directing conversations toward what you can do and deliver, rather than what you can't. Maintain a positive tone by keeping your conversations sweet, respectful, and happy. Use the rule of please and thank you by including at least one please and one thank you in every conversation.

It also helps to write like you talk, including exclamation marks, smiley faces, and colloquial sayings like “awesome!” Help Scout, an industry leader in customer support, recently discussed research that shows using exclamation marks and emoticons leads readers to perceive the author as more friendly and competent.

Honest Communication

While positivity sets the direction for great customer interactions, honesty is the foundation. No matter what happens, customers want to be informed and respected. If there's been a change and your product will not, in fact, arrive for your customer's wedding anniversary, they need to know immediately so they can engage plan B.

If you messed up, step up and take ownership. Move the conversation forward to how you're going to make it right and make it better. Your integrity will speak volumes.

Additionally, customers can only file Etsy cases against you if they haven't heard back or if they were unable to resolve their issue with you. Communicating positively and honestly with your customer should prevent them from needing to escalate their issues to a case, which will prevent your customer and marketing experience score from being negatively impacted.

Create Wow Moments

Impress customers with a handwritten note

The superpower of Etsy is the ability to add a personal touch. Look out for opportunities to make your customers say "wow". This can range from simply anticipating their needs, to surprising them with a sweet add-on gift. Here are ideas for your to create wow moments:

  • Respond to customer messages swiftly and happily
  • Send photos of the customer's product as you're making it
  • Provide status updates of your progress on the product or of shipping expectations
  • Say thank you as soon as they've purchased from you, or slip a personalized thank you note into their package
  • Add a small gift such as a coupon or product sample
  • Follow up with your customer after they receive their package
  • Give them tips and tricks on how to use your product
  • Turn bad reviews around by publicly responding
  • Send a special note to repeat customers and reward them for their loyalty



There are all sorts of ways to create wow moments for your customers, and Etsy gives you plenty of opportunities to delight. Customer service can easily become one of your favorite parts of selling. Remember to have fun, be creative, and love your customers!